Full marks6/6
The operating system creates a folder structure, so the business can keep each client's photographs together and staff can find a wedding's images in one place. It lets employees name each image and save it to the correct folder, and it warns before overwriting a file with the same name, so original photographs are protected. Because several employees use the computer, the OS also stores user accounts and passwords: an employee can be given read-only access to client images, so they can view but not delete them, while a manager can edit them. However, if staff share passwords or save files in the wrong folder, the access rights and folder structure become ineffective and images can be lost or hard to find. Overall, the file management helps the business store and retrieve images reliably, but it only works if staff follow consistent naming and folder rules.
Why: Covers all three bullets: folder structure and file paths (organised); naming, saving and overwrite warning (named and saved); user accounts, read-only access and administrator rights (access controlled). Adds a drawback (shared passwords, inconsistent folders) and a judgement, so Level 3 (6).
Some marks4/6
The OS creates folders so each client's photographs can be stored together. It lets staff name and save each image in the correct folder, and it warns before overwriting an existing file, which protects earlier work. However, if staff do not use the folders consistently, images can be saved in the wrong place and become difficult to find.
Why: Covers two bullets (organisation and naming/saving) with linkage to the photography business and a drawback; no access-control point, so Level 2 (4).
No marks0/6
The operating system manages the files by controlling the CPU and RAM so that images open quickly.
Why: Describes process/memory management, not file management. The scheme's guidance says this is not accepted, so Level 0 (0).