File Management Exam Questions

• A File management (1)
• The only correct answer is A. The correct answer is file management.
• B is not correct because peripheral management controls input and output devices
• C is not correct because process management schedules programs and allocates processor time
• D is not correct because user management manages user accounts and access rights

• B Copying a file (1)
• The only correct answer is B. The correct answer is Copying a file.
• A is not correct because allocating processor time is process management
• C is not correct because managing user accounts is user management
• D is not correct because sending data to a printer is peripheral management

• D Naming a file (1)
• The only correct answer is D. The correct answer is Naming a file.
• A is not correct because allocating files to folders stores them in folders
• B is not correct because deleting a file removes it from storage
• C is not correct because moving a file changes its location

• C Moving (1)
• The only correct answer is C. The correct answer is Moving.
• A is not correct because copying creates a duplicate file and leaves the original in place, so it does not change the file's location
• B is not correct because deleting removes a file from storage
• D is not correct because renaming changes a file's name, not its location

Award one mark for:

• Folder (1)

Allow directory/subfolder/subdirectory.

Do not accept file.

Do not accept file system/partition/file tree/directory structure.

Award one mark for any of the following up to a maximum of two marks:

• The part/function of the operating system (1)
• That manages/organises files (and folders) (1)
• On a storage device/disk (1)
• So files can be stored/found/retrieved (1)

Do not accept managing processes/peripherals/users as the whole definition.

Award one mark for any of the following up to a maximum of two marks:

• Creating a file (1)
• Opening a file (1)
• Naming/renaming a file (1)
• Saving a file (1)
• Copying a file (1)
• Moving a file (1)
• Deleting a file (1)

Allow rename for renaming

Allow cut and paste for moving

Allow remove for deleting

Do not accept organising files or managing files on their own, without a named task

Do not accept file management, working with files, process management, user management

Award one mark for any of the following up to a maximum of two marks:

• Decides/allocates which part/space on the disk a file is written to (1)
• Keeps an index/record of the location of each file so that it can be found/retrieved (1)
• Prevents a file from being overwritten by another file (1)
• Checks there is enough free space on the disk before a file is saved (1)

Allow 'file allocation table' for keeping an index/record of file locations

Only award one mark for answers that say the operating system decides/allocates where a file is stored or allocates free space on the disk

Do not accept defragmentation

Do not accept 'stores files', 'saves files' or 'backs up files' (these only repeat the stem)

Do not accept 'organises files into folders' on its own

Do not accept scheduling processes or managing peripherals

Award up to two marks for a linked description such as:

• Keeps a record/index of where each file is stored on the disk (1) so the file can be found and opened later (1)
• Allocates space on the disk for each file (1) so files are stored without overwriting each other (1)
• Provides facilities to name file(s) and organise them into folder(s)/directories (1) so the user can find and manage their files (1)

Do not accept responses about process management, peripheral management or user management.

Do not accept bare statements of storing/saving, e.g. 'it stores files', 'it saves files' or 'it keeps files safe', with no development.

Do not award a mark for responses that repeat the question, e.g. 'it manages files', with no development.

Award up to two marks for a linked description such as:

• Checks/compares the new file (name)/filename against the names of files already in the folder/directory (1) to see if the name is already in use (1)
• Refuses to save/allow the new file when the (file) name already exists (1) so the existing file is not replaced/overwritten (1)
• Prompts/asks the user to choose/enter a different (file) name (1) so both files can be saved without one replacing the other (1)

A point without a linked development can earn one mark.

For both marks, the development must follow/associate with the point.

Do not accept responses about defragmentation.

Do not accept the operating system making a backup copy, or warning the user that a file may be overwritten, without saying that the (file) name is checked or the new file is not saved.

Do not accept responses about process management or saving files to RAM.

Do not award a second mark for repeating the question, e.g. 'it stops the new file overwriting the existing file'.

Award up to two marks for a linked description such as:

• Updates/changes the location/path stored for the file (1) so the file can be found in its new folder/location (1)
• Removes the file's entry/reference from the old folder (1) so the file no longer appears/is listed there (1)
• Adds/creates an entry/reference for the file in the new folder (1) so the file appears/is listed in its new location (1)
• Updates the folder/directory listing/structure (1) to show the file's new location/path (1)

Do not accept descriptions of copying the file or leaving a duplicate in the old folder.

Do not accept deleting and recreating the file, or moving the file's data to a different physical location on the disk; the marks are for updating the folder/directory structure.

Award up to two marks for a linked description such as:

• The file's entry is removed from the folder/directory (1) so the file no longer appears in the list of files/is no longer listed (1)
• The (disk) space used by the file is marked as free/available/unused (1) so another file can be saved/stored in that space (1)
• The file's data/contents are not erased/removed (1) so the file may still be recovered until the space is overwritten (1)

A point stated without development, e.g. 'the file is removed from the folder', earns one mark only.

For the first mark, accept that the file's entry is removed from the folder/directory; the second mark must state that the file no longer appears/is listed.

Do not accept 'stays on disk' alone for the third point; accept 'data is not erased' or 'contents remain'.

Do not accept 'the file is wiped from the disk straight away' or 'the data is destroyed and can never be recovered'.

Do not accept 'the file is moved to the recycle bin/bin' or 'the file is deleted from the hard drive' on its own, as this does not describe what happens to the file or the disk space.

Do not accept responses about moving the file to another folder.

Award up to two marks for a linked explanation such as:

• The file can be found/opened later (1) because the operating system uses the stored location/address to access it (1)
• The file can be updated/saved again (1) because the operating system knows where to write the new data on the disk (1)
• A new file does not overwrite an existing file (1) because the operating system knows which parts of the disk already hold data (1)

For both marks, the expansion must follow/associate with the statement.

Do not accept 'so the file is saved' on its own without a reason linked to finding/using the file later.

Do not accept 'to organise files' without expansion as to how the record helps the operating system find a file.

Do not accept 'so the operating system knows where the file is' without saying that this record is used to find/access/update the file.

Award up to two marks for a linked explanation such as:

• Existing data would be lost (1) because the new file would overwrite/replace its contents (1)
• The original file could not be recovered (1) because its contents would be destroyed/replaced (1)
• A program that uses the existing file would fail (1) because the file's data would have been changed/removed (1)
• The user could lose important work (1) because the old file is replaced by the new one (1)

For both marks, the expansion must follow/associate with the statement.

Do not accept 'so files do not have the same name' without a reason linked to loss of data.

Do not accept 'to keep files tidy' or 'so the computer does not crash' without a reason linked to the existing file's contents being lost.

Award up to two marks for a linked explanation such as:

• The user can identify what is in a file without opening it (1) because the name describes the contents (1)
• The user can search for a file using words from its name (1) because the file manager/search matches those words to the stored file name (1)
• The user can choose the correct file from several similar files (1) because the descriptive name distinguishes it from the other files (1)
• The user can sort/group related files together (1) because files with similar contents can share a word/phrase in their names (1)

For both marks, the expansion must follow/associate with the statement.

A correct point on its own can award 1 mark.

Do not accept 'it is easier to find' on its own without a linked reason that says the search/file manager uses words/terms in the file name to match the search.

Do not accept 'it is organised better' unless it is linked to how the name helps, e.g. sorting/grouping files by a shared word in their names.

Do not accept 'it is more secure' or 'the file opens faster' or 'it saves storage space' because a descriptive name does not make a file more secure, open faster or take less storage.

Do not award a second mark for repeating the same benefit, e.g. saying time is saved after saying the contents can be identified without opening the file.

Award up to two marks for a linked explanation such as:

• The space can be reused (1) because the operating system can store/write another file in that location (1)
• The disk does not fill up (1) because deleted files no longer take up storage space (1)
• The operating system keeps an accurate record of used/free space (1) so it knows where a new file can be written (1)

For both marks, the expansion must follow/associate with the statement.

A correct point without a linked reason earns one mark only.

Do not accept 'so the space is free' or 'so the file is deleted/removed from the folder' because these repeat the question.

Do not accept 'so the data is erased/removed from the disk' because this restates deletion and not the reuse of the space.

Do not accept answers about securely erasing/overwriting the data, because marking the space as free does not remove the data.

Do not accept 'to free up RAM' or 'to make the computer faster' unless linked to freeing space on the disk for reuse.

Indicative content

Allocating space

• The operating system checks that there is enough free space before a file is saved, so a large photograph does not make the save fail.
• The operating system finds free space on the disk and allocates it to the new file, so the file's data has somewhere to be written.
• Disk space is allocated so that a file is not written on top of data that already belongs to another file.
• When a file is deleted, the operating system marks its space as free so it can be used again by the next document that is saved.

Keeping track

• The operating system keeps a record of the name, size and location of every file, so it knows where each file is stored.
• The record is updated whenever a file is saved, renamed or deleted, so it still matches what is on the disk.
• The operating system uses this record to find a file again, so an employee can open a document or photograph that was saved earlier.
• The record lets the operating system tell the two employees' documents and photographs apart, even though they are all on the same disk.

Without this management

• Two files could be given the same space, so one document would overwrite another and the work would be lost.
• The operating system would not know where a file is stored, so a saved document could not be found and opened again.
• Space used by deleted files might never be freed, so the disk would fill up and new files could not be saved.

Levels

• Level 0 (0 marks): No rewardable content.
• Level 1 (1–2 marks): Basic, independent points are made, showing elements of understanding of key concepts/principles of computer science. (AO1) The discussion will contain basic information with little linkage between points made or application to the context. (AO2)
• Level 2 (3–4 marks): Demonstrates adequate understanding of key concepts/principles of computer science. (AO1) The discussion shows some linkages and lines of reasoning with some structure and application to the context. (AO2)
• Level 3 (5–6 marks): Demonstrates comprehensive understanding of key concepts/principles of computer science to support the discussion being presented. (AO1) The discussion is well developed, with sustained lines of reasoning that are coherent and logically structured, and which clearly apply to the context. (AO2)

Level 3 responses must cover both the allocation of space and the tracking of files, with at least one consequence of no management linked to its cause. Reference to a file being split across blocks that are not next to each other, or to the record holding the location of each block, is Level 3 detail and is not required.

Basic, unlinked points with no application to the business's documents or photographs, and a consequence such as 'files would be lost' with no cause given, are limited to Level 1; to reach Level 2 a point must be linked to a reason (for example, the record is kept so a document can be found again) and be applied to the context. Do not accept defragmentation, process scheduling, user management, peripheral management, or backup and antivirus scanning, as file management.

Indicative content

Saving files

• When saving, the operating system lets the student choose the folder and the file name, so new work goes into the correct subject folder instead of the root.
• The operating system warns the student before a file with the same name is overwritten, so an earlier version of an essay is not lost by accident.
• The operating system writes the file into free space on the laptop and records where it is, so the student can open it again later.

Deleting files

• The operating system lets the student delete files that are no longer needed, which frees space so new photographs can be saved.
• Deleted files are usually moved to the recycle bin first, so a file removed by mistake can be restored.
• Emptying the recycle bin removes the data permanently and releases the space for other files.

Copying files

• The operating system lets the student copy files to a USB flash drive, so there is a second copy if the laptop is lost or damaged.
• Copying leaves the original file in place, so the student can carry on working on the laptop's copy.
• A whole folder can be copied in one action, including its subfolders, which is quicker than copying each file separately.

Levels

• Level 0 (0 marks): No rewardable content.
• Level 1 (1–2 marks): Basic, independent points are made, showing elements of understanding of key concepts/principles of computer science. (AO1) The discussion will contain basic information with little linkage between points made or application to the context. (AO2)
• Level 2 (3–4 marks): Demonstrates adequate understanding of key concepts/principles of computer science. (AO1) The discussion shows some linkages and lines of reasoning with some structure and application to the context. (AO2)
• Level 3 (5–6 marks): Demonstrates comprehensive understanding of key concepts/principles of computer science to support the discussion being presented. (AO1) The discussion is well developed, with sustained lines of reasoning that are coherent and logically structured, and which clearly apply to the context. (AO2)

Level 3 responses must cover saving, deleting and copying.

Do not accept answers about the processor or defragmentation as file management tasks.