A solicitor sends large documents to clients by email.
Explain one reason why the solicitor compresses the documents before sending them.
Mark scheme
Award up to two marks for a linked explanation such as:
- The file size is reduced (1) so the documents take less time to transmit/send (1)
- The compressed files are smaller (1) so they are more likely to be within the email attachment size limit (1)
- Less data is sent (1) so less bandwidth/data allowance is used (1)
- Fewer packets are needed (1) so the documents are received more quickly (1)
For both marks, the expansion must follow/associate with the statement.
Do not accept 'it saves storage space' on its own without linking to sending the documents.
Do not accept 'it makes the file smaller' as both the point and the reason.
Example answers and how they were marked
The documents take up less space so they are quicker to send by email.
Why: File size reduced (1) and linked reason that transmission is quicker (1).
It makes the documents smaller.
Why: File size reduced (1) but no linked reason about sending or transmission.
It reduces the amount of storage space the documents use on the client's computer.
Why: Storage space alone is not a reason for compressing before sending, so no linked explanation point is credited.