Making sure the latest version of a file is copied to every device and location where it is stored
What is the name for the situation where a user edits files on a laptop or tablet with no internet connection, and the changes are copied to the cloud once a connection is available?
Offline working
What is meant by 'notification'?
An alert sent to a device to tell a user that something has happened, such as a change to a shared file
What is the name for editing a file while connected to the internet so that changes are saved straight away and can be seen by other users?
Online working
Which term describes the process where every selected file is copied to all of a user's devices and to the cloud, so that each device holds the same set of files?
Full synchronisation
Which term means that a change made on one device appears on every other device almost immediately?
Real-time synchronisation
In a full synchronisation set-up across a desktop, laptop, tablet and smartphone, where is a copy of the file stored?
On each of the devices and on the cloud server as well
In a full synchronisation service, a document is given a new name on a smartphone. What happens to the copies on the other devices?
The change is uploaded to the cloud and then copied to the other devices
A member of staff edits a report on a train with no internet connection. What happens when the laptop next connects?
The changes synchronise with the cloud and the other devices
Why are notifications useful to staff who work on shared files across several devices?
They show changes quickly so staff can respond without checking every file
A colleague updates a shared plan and the rest of the team receives a notification. What can this notification also show?
Who made the change and when it happened
A shop stores stock details on its own computers and in the cloud. Handheld devices update as sales are recorded. Why is this synchronisation useful?
Staff on any device see the same up-to-date stock information
A design company keeps its project files on its own office server and uses a cloud service to synchronise those files to staff devices. What is the main benefit of using the two systems together?
Staff can open the latest version of a file in the office or from another location
A file is held on an office PC, a laptop and in the cloud. Why is synchronisation important in this situation?
It makes sure every copy of the file is the same version
A member of staff edits a shared document on a train with no internet connection. Which of these will they be unable to do until they are back online?
See that a colleague has added a comment to the document
A member of staff turns off notifications for a shared cloud folder on their tablet. What is the effect?
They will not be alerted when a file in the folder changes
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