Sharing and Access Rights

When you share a file or folder from cloud storage, you decide what other people are allowed to do with it. These permissions are called access rights. They protect your work from accidental changes or deletion, while still letting the right people see or use it.

Common access rights

Full control is the highest level because it includes deleting. If you only need someone to read a file, view-only is safer: a mistake cannot ruin the original. You set the rights as you share, and you can change or remove them at any time.

Who you share with

• Specific individuals — you type each person's email address and set their access right.
• Groups — a group already set up by the service or your school. Everyone in the group gets the same access right, so you do not have to add people one by one.
• A private link — a unique web address you send only to the people you choose. When you make the link you choose whether it allows viewing or editing, and anyone who has the link can open the file, so only pass it on to trusted people.

For example, a school photography club stores its event photos in a shared folder. The whole club gets view-only access so they can look at the pictures, the club leader gets view and edit to upload new albums, and a private link to the best photos is sent to the school newsletter team.