A company gives all of its staff cloud based office software. Why does this help the documents they create to stay compatible with each other?
All staff use the same up to date version of the software
Two members of staff open the same cloud based document and edit it at the same time. Why is no work lost?
Both members of staff are editing a single shared copy of the file
Which collaboration feature lets several people change the same document at the same time, with each change appearing straight away for everyone?
Live editing
A small business chooses cloud software rather than buying software to install on its computers. Why is this often more cost effective?
The business pays a monthly subscription instead of buying the software
Why does using cloud software mean a business needs fewer of its own IT staff?
The provider is responsible for maintaining the software and the servers
What happens when the company providing cloud software releases a new version of it?
The software is updated automatically for every user
A manager wants to point out to everyone reading a shared document that one of the figures needs checking, without changing any of the text. Which feature should she use?
Adding comments
Three managers check a report and each suggests edits. The author wants to see every suggested edit and decide whether to accept or reject each one. Which feature does this?
Tracking changes
Staff are editing the same document at the same time and need to ask each other questions while they work. Why is the chat facility useful for this?
They can discuss the document with each other while they are working in it
A company shares its files through cloud software instead of copying them onto memory sticks for staff. Why does this mean staff no longer need portable storage?
The files are kept on a server and opened over an internet connection
A company uses cloud software instead of software installed on its own computers. Why does this reduce the amount of hardware the company needs to buy?
The software runs on the provider's servers rather than the company's own
Which term describes the use of applications that run on servers connected to the internet rather than on a user's own computer?
Cloud computing
What is meant by an online application?
Software that is accessed through a web browser and runs on a remote server
Which term describes the built-in features of cloud software, such as comments, live editing and chat, that let several users work together on the same file?
Collaboration tools
What is meant by scalability in cloud computing?
Users can be added or removed as the needs of the organisation change
Which collaboration feature stores the earlier versions of a document so that one of them can be brought back?
Version history
Which collaboration feature controls what each member of staff is allowed to do with a shared file, such as viewing it or editing it?
Access rights
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