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Qualifications Pearson BTEC Digital Information Technology C2 Legal and ethical

Acceptable use policies

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What is the name for the document that sets out how an organisation's IT systems may be used and the penalties for breaking its rules?
Acceptable use policy
What is meant by 'scope' in an acceptable use policy?
The people and groups that the policy applies to
Which term describes the equipment, documents and knowledge that an acceptable use policy is designed to protect?
Assets
What is meant by 'monitoring' in an acceptable use policy?
Checking and recording how users behave when they use an organisation's IT systems
What is the name for the penalties an organisation can apply when a user breaks the rules in an acceptable use policy?
Sanctions
What is meant by 'agreement' in an acceptable use policy?
A user agreeing that they will follow the rules in the policy
How does a user usually confirm that they agree to a digital acceptable use policy?
By ticking a box and having the date recorded
What is the main purpose of an acceptable use policy?
To state how an organisation's IT systems can be used
A school has an acceptable use policy. Which group does it apply to?
Students, staff and visitors who use the school network
Which of these would be listed as an asset in an acceptable use policy?
The laptops, emails and documents the organisation provides
Which behaviour would be classed as acceptable under a company's acceptable use policy?
Reporting a suspicious email to the IT team
An employee posts confidential company documents on a public social media page. How would an acceptable use policy classify this?
Unacceptable, because confidential data has been shared
A company wants to check how its staff are using their computers. Which action is a form of monitoring?
Reviewing access logs to see which files have been opened
A member of staff has kept using a work laptop to run their own business. Which action would be a sanction under the acceptable use policy?
Withdrawing the employee's access to the company network
A new employee signs a paper copy of the acceptable use policy. A senior manager then countersigns it. Why is this countersignature needed?
To verify that the employee's signature is genuine
Why does an organisation include warnings about phishing emails in its acceptable use policy?
To reduce the chance of staff letting malware onto the network
A company's acceptable use policy states that only IT-approved staff may install software on work computers. Why is this rule included?
To make sure that only licensed software is installed
Why does an acceptable use policy state the sanctions it can apply?
To warn users what could happen if rules are broken
Which of these would be covered by a company's acceptable use policy?
The company network, the apps staff use and lent laptops